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Retail Buyer

Head Office

Job Title: Retail Buyer: Color Café & The Authorised Fragrance & Cosmetics Outlet store

Reporting To: Retail Operations Senior Manager

Main Purpose:

Responsible for the buying and planning of ASCO Retail ventures. To ensure that all retail stores achieve the desired revenue and profit target.

Key Results Area:

  • Buying Management
  • Product Management
  • Portfolio Management
  • Assortment Management
  • Inventory Management
  • Retailer sales and data analysis
  • Operations
  • Sales Performance by Store against Annual Target

Job Specific Requirements

  • Designing and generating weekly and monthly statistical forecast reports.
  • Continuously improving forecasting techniques, method, and approach.
  • Relating and measuring the impact of forecast accuracy.
  • Evolving and maintaining documentation and standard operating procedures for demand planning processes and systems.
  • Conduct current and future forecasting analysis, insuring forecasting processes and methods are followed.
  • Assemble and analyze all data pertinent to creating the sales forecast (historical sales, market trends, seasonality and promotions).
  • Sales performance of all Company Owned retail stores (Color Café – Levy & EPM, Skins – Sandton, V&A and Menlyn and Outlet Store)
  • Buying assortment Analysis and range planning.
  • Newness, Promotions and Novelties Management.
  • Discontinuation and SKU rationalization Management.
    Margin, Pricing, Currency and Gross Profit percentage Management.
  • Development of Buying Plan.
  • Stock Inputs, receipts and forecast management.
  • Stock turns target achievement.
    Stock cover.
  • Redundancy Management.
  • Inventory Planner development and Management.
  • Establish and utilize best methods (statistical models and software tools) in creating forecasts and respective inventory targets.
  • Make recommended adjustments to forecast and inventory targets based on changes in demand and market trends.
  • Lead forecast and inventory planning meetings with General Manager reviewing recommended sales forecasts and inventory goals (emphasis on brand transitions, new product introduction, and promotions).
  • Prepare, report, and communicate forecast and inventory measurements to management (forecast accuracy, inventory plan vs. targets).
  • Monitor SKU levels and recommend SKU rationalization initiatives in the future.
  • Proactively facilitating, re-engineering, best practices & consensus between functional experts (Demand Planning, Inventory Planning, Purchasing, Sales & Marketing, Operations, Finance, and IT).
  • Ensure attainment of financial goals for sales, inventory, maximizing profitability while giving customers best value options in the relevant categories.
  • Development of supplier base to support merchandise strategy.
  • Negotiation with supplier in terms of cost of product, payment terms, quality, packaging and deliveries.
  • Maintain good supplier relationships.
  • Monitor competition to ensure best merchandise offering and pricing.
  • Development of seasonal offerings and merchandise programmes.
  • Understand current trends and opportunities and use this knowledge to develop the categories.
  • Ensure products are loaded onto Syspro and Purchase Orders are processed.
  • Update master file with all relevant product information as well as product copy.
  • Liaise with warehouse teams to ensure products are received and quality controlled.
  • Liaise with digital and IT team to ensure product information is loaded onto the backend.
  • Work closely with digital marketing team to provide merchandising vision to email, search and social campaigns.
  • Drive product results through merchandise management including product promotions, upsell & cross sell opportunities, online and print presentations, marketing and search.
  • Regularly review and analyze supplier/category/product results, communicating findings to management & recommending reloads, template revisions, merchandising standards, product additions and price changes.
  • Consistently driving high levels of operational excellence across the stores.
  • To promote a customer care approach within the retail business, investigating complaints or issues of poor customer care, both timely and efficiently.
  • To take responsibility for personal and professional development.
  • To develop, implement, review and monitoring the retail operating plan and budget.
  • To ensure all stores are efficiently and effectively managed, visiting them regularly, and monitoring their compliance with policy, procedure and standards.

Attributes Required

  • Team Player
  • Excellent interpersonal skills
  • High attention to detail
  • Excellent relationship building skills
  • Self-motivated
  • High initiative
  • Leadership skills
  • Motivational
  • Problem solving skills
  • Assertive
  • High energy levels
  • Proactive


  • Related Diploma or Degree
  • Minimum 7 to 8 years retail experience.
  • With a minimum of 3 years in leading & managing retail sales teams
  • Luxury brand experience
  • Product Management
  • Must be aware of promotion and act proactively in terms of stock control
  • Familiar with merchandising guidelines
  • Strong commercial acumen combined with good marketing skills.
  • Role requires frequent domestic and occasional international travel
  • Multinational experience
  • Experience gained within a matrix management reporting structure
  • MS Office
  • Typically, role follows normal working hours, however, at times there will be requirements to work on week-ends.
  • Accordingly, a flexible approach is required.

Application Form

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